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© 2025 Prestige Insurance Brokers (UK) Limited

Fact find questionnaire

for HOTELS AND GUEST HOUSE

Let’s Secure Your Business
Get Expert Advice Today!

Complete the online form below, and one of our experienced commercial insurance brokers will contact you for a consultation before providing you with a customised business insurance quote tailored to your needs.

Submit your details below to get the protection you deserve

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Contact name

Phone

Email

Would you like to provide a different address for correspondence?

Yes
No

Correspondence address

Insurance renewal date or start date

Current insurer

Business Name

Trading name

Status of entity

Trade description

Date business established

Company registration number

How many Directors and/or Partners the Proposer has in total?

1
2
3
4

1) Full name / Date of Birth / Position within the company

2) Full name / Date of Birth / Position within the company

3) Full name / Date of Birth / Position within the company

4) Full name / Date of Birth / Position within the company

Select if any of the following that apply to any proposer, director or partner:

had a proposal refused or declined
had an insurance cancelled
has a renewal refused
had special terms imposed
had been declared bankrupt or insolvent or been the subject of these proceedings
had any conviction or criminal offences which are not spent under Rehabilitation of Offenders Act or has any prosecutions pending
None

Does the business have any subsidiary companies?

Yes
No

Please provide details of your subsidiary companies:

Do you have any employees?

Yes
No

Employer PAYE No:

Total number of employees:

Are all employees paid below PAYE threshold?

Yes
No

(inc. LOSC, trainees, apprentices)

Wageroll (£)

Business Annual Turnover (Next 12 months) (£)

Does the business serve any food & drink?

Yes
No

Turnover percentage split

Derived from Serving Hot Food:

Derived from Sale of Take-away Food:

Derived from Deep Fat Frying:

Do you use a frying range?

Yes
No

Do you use basket fryers?

Yes
No

What is the oil capacity? (In litres)

Are all kitchen cooking fume extraction canopies and the entire length of ductwork cleaned at least once a year, to the TR/19 cleaning standard, by an independent professional contractor who specialises in the cleaning of such equipment & Certificate/Confirmation is issued by the contractor together with an invoice to be retained by the business?

Yes
No

Type of cusine served

Latest Hygiene Rating score

Rate 1 out of 5Rate 2 out of 5Rate 3 out of 5Rate 4 out of 5Rate 5 out of 5

Does business undertake regular visual inspections PAT (at least every 6 months) of the electrical machinery and/or portable appliances to ensure that they are safe and in good working order?

Yes
No

Premises name and the address:

(Name of the building, Building Number, Street Name, Town & Post Code)

The property type:

Converted manor
Purpose built
Other

Is the building listed?

Yes
No

Year the property was built (YYYY)

Provide details, please

Is this building owned by this business?

Yes
No

What name is recorded on the land registry title deeds?

Date of purchase

Is staff in attendance at the premises 24 hours a day?

Yes
No

Business Hours:

Do any of your employees live on the premises?

Yes
No

Does the business have any additional facilities such as: Sauna, Turkish bath, Swimming pool, Sun beds, cinema, gym, entertainment facility ? Please specify

Please select if any following options are applicable to the premises:

The business is not self contained with its own means of access
The premises is in area with history of flooding
The property is of a non-standard construction
The property or adjacent property has suffered from, or shows any visible signs of damage from subsidence, landslip or ground heave
The premises is closed for more than 3 consecutive months
There is an ATM on the premises
Not applicable

What materials are the property walls made of?

Please provide percentage split, if the walls are made of more than one material

What materials is the property roof made of?

Please provide percentage split, if the roof is made of more than one material

Is there an area of flat roofing?

Yes
No

If yes, please state the approximate percentage of the roof being flat?

Number of storeys where floor is of concrete construction

Number of stories where floor is of wooden construction:

Heating and fuel type

Residency type:

Short term
Long term
Short and long term

Number of bedrooms:

Number of apartments:

Is there any dining area?

Yes
No

Maximum number of seats in dining area

Business Licence type

Liquor (On-premises)
Entertainment
Gambling
None

Is there or do you expect any opposition to/incident that may prejudice the granting, renewal, or transfer of the licence?

Yes
No

Is there or do you expect any application for the granting, renewal or transfer of the licence refused?

Yes
No

Is the intention to transfer the licence within the next twelve months?

Yes
No

Does the business provide any activities on the premises?

Yes
No

Activity types:

Number of times held per month?

Is a fee charged for this activity? Please specify.

Please indicate which Risk Management Features are currently active for this property:

Intruder Alarm
Wired Fire Alarm
Sprinklers
Electrical installation inspected regularly
Security Patrols
Private CCTV with 30 days recording
Trade waste stored in metal containers / removed weekly
Maintenance programs in force
Other
None

Please specify:

Reinstatement sum of the building including Fixtures and Fittings

Please provide the estimate based on the most recent survey - Rebuilt Cost Assessment.

Name on the the Land Registry Deeds and the date of purchase

Reinstatement sum of the Tenant improvement

Reinstatement sum of Business Fixtures and Fittings?

Reinstatement sum of Computers & Electronic Equipment

Reinstatement sum of Business Stock

(Exclude Wine and Spirit & Frozen Stock)

Reinstatement sum of Wine & Spirits

Number of fridge freezer on the premises

Reinstatement sum of Frozen Stock

Maximum reinstatement sum of stock in each fridge and/or freezer

Do you require to cover Money in Safe or Strongroom in the Premises?

Yes
No

Please provide: Safe Make / Model / Description of how it is secured

Sum required to be insured on premises during business hours

Amount of annual cash carrying by you

Sum required to be insured on premises outside business hours

Amount of annual cash carrying by security company

Required length of indemnity period for Business Interruption cover

12 months
24 months
36 months
Not required

The period that begins after an insured event occurs and ends when the business is back to normal or when the policy's maximum period expires.

Estimated Gross Profit for the next 12 months

Required Limit of indemnity for Public Liability

Required Limit of indemnity for Product Liability

Required Limit of indemnity for Employers' Liability

Have you made any insurance claim within the last 5 years?

Yes
No

Please provide: The date of the claim, Cause of the Claim, The Claim Amount & the Outcome:

Any addition information

GDPR Agreement *

I consent to having this form submitted so Prestige Insurance Brokers (UK) Ltd can respond to my inquiry.

We would like to assure you that we take data protection seriously and your privacy is important to us. We will process your data in accordance with GDPR.

Name

Rest assured, your information is held in strict confidence.

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© 2025 Prestige Insurance Brokers (UK) Limited - Appointed Representative of TEn Insurance Services Ltd, trading as Eleven, which is authorised and regulated by the Financial Conduct Authority (FRN 314593)