PROFESSIONAL INDEMNITY
RISK QUESTIONNAIRE
FOR SOLICITORS

Before you start filling out this questionnaire, please ensure that you have the following documents ready:

Annual accounts for the last 5 accounting periods;
Full details for all claims, incidents and circumstances reported to Participating Insurers by your practice in the last 6 years.

PROFESSIONAL INDEMNITY RISK QUESTIONNAIRE

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Name of the person providing information within this form:

Position held within the business:

Contact Email:

Phone:

Practice name:

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Solicitors Regulation Authority Registration Number:

Date Established:

Main Office Address:

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Main Office Telephone Number:

Practice Website / URL:

Is your practice registered as:

Limited Liability Partnership
Company registered at Companies House
Seeking to incorporate within the next 12 months
Other

Please specify:

Do you have any other offices, other than the main office listed above for which you are seeking cover?

If yes, please provide the details below:

Is there a resident Principal in all branch offices?

If there is no resident Principal in a branch office, please explain how that office is supervised:

Has any of prior practices become a Successor Practice in the last 15 years?

Please provide: Name of the Practice / Date established / Date of Succession / If Run Off Cover was purchased:

Is the practice planning any succession or merger with another practice within the next 12 months?

If yes, please provide full details below:

Have you merged with or acquired any firm that purchased run-off cover prior to the merger or acquisition with the result that you are not a successor practice?

If yes, please provide full details below including the name of the firm, their last completed proposal form and proof of run-off cover.

Please provide details dated back from 01/10/2017

Is your firm licensed as an Alternative Business Structure?

If yes, please provide details of all proposals as currently known:

Is the practice considering to become an Alternative Business Structure within the next 12 months?

Is your Practice or any Principal/Member/Director of the practice, connected financially, or otherwise, with any other practice, company or business for which it renders professional services?

If yes, please provide the details below:

SOLICITORS DETAILS:

Please provide all information requested for every Principal, Assistant and Consultant who will be employed by your practice as at the inception date of the Policy.

How many Solicitors will be employed by your practice as at the inception date of the Policy?

1
2
3
4
5
6 or more

1st Solicitor

1) Title and the full name:

SRA Roll number:

Solicitor's status (RFL or REL?)

Working hours:

Full time
Part time (less than 20h per week)

Date of birth

Place qualified

Number of years practicing

2nd solicitor

2) Title and the full name:

SRA Roll number

Solicitor's status (RFL or REL?)

Working hours:

Full time
Part time (less than 20h per week)

Date of birth

Place qualified

Number of years practising

3rd solicitor

3) Title and the full name:

SRA Roll number:

Solicitor's status (RFL or REL?)

Working hours:

Full time
Part time (less than 20h per week)

Date of birth

Place qualified

Number of years practising

4th solicitor

4) Title and the full name:

SRA Roll number:

Solicitor's status (RFL or REL?)

Working hours:

Full time
Part time (less than 20h per week)

Date of birth

Place qualified

Number of years practising

5th solicitor

5) Title and the full name:

SRA Roll number:

Solicitor's status (RFL or REL?)

Working hours:

Full time
Part time (less than 20h per week)

Date of birth

Place qualified

Number of years practising

Please provide Solicitors details: Title/ Full name/ DOB/ SRA Roll number/ Solicitor status (RFL or REL?)/ Place qualified/ Years of practice/ Employed Full Time or Part Time

Please provide the details in numerical order

PLEASE STATE TOTAL NUMBERS:

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Equity Partners/ Directors/ Members:

Salaried Partners/ Directors/Members:

Legal Executives:

Other solicitors (including consultants):

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All other staff, including secretarial - Full time

All other staff, including secretarial - Part time

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Other non-solicitor fee earners - Full time

Other non-solicitor fee earners - Part Time

Do you have any Principals who are not Solicitors?

How many Principals do you have in total?

Please provide all information requested for every Principal who is NOT a solicitor.

1) Principal

1) Title and the full name:

Date of birth

Role:

1) Principal 1a

Working hours:

Full time
Part time

Regulatory body

Fee earner?

2) Principal

2) Title and the full name:

Date of birth

Role:

2) Principal

Working hours:

Full time
Part time

Regulatory body

Fee earner?

3) Principal

3) Title and the full name:

Date of birth

Role:

3) Principal 3a

Working hours:

Full time
Part time

Regulatory body

Fee earner?

Do you have any Corporate Principal?

How many Corporate Principals do you have?

Cooperate principal 1

1) Name of Corporate Principal:

Regulatory body (if any)

Cooperate principal 2

Name of Corporate Principal:

Regulatory body (if any)

Cooperate principal 3

Name of Corporate Principal:

Regulatory body (if any)

Please provide the name of the person responsible for risk management in your practice:

Their email address:

Status:

Please provide the name of the person nominated as the COLP:

COLP - Compliance Officer for Legal Practice.

Status:

Please provide the name of the person nominated as the COFA:

COFA - Compliance Officer for Finance and Administration

Status:

Please provide the name of the person nominated as the MLRO:

MLRO - Money Laundering Reporting Officer

Status:

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Do you hold client money?

Do you hold separate bank accounts for client and office money?

Is any Principal, Member, Director or Employee allowed to sign cheques or authorise bank transfers on his/her signature alone?

If yes, please provide their Name / Position / Limit - (£)

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Is your firm accredited with LEXCEL?

Please provide date of accreditation:

Does your firm have any other quality accreditation?

If yes, please provide details

Does your practice outsource any legal, secretarial or other work?

If yes, please provide full details below

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What's the end date of your current financial year?

Does your practice receive any fees from clients in USA, Canada or elsewhere ?

Please provide full details of these clients, the work undertaken for clients abroad and whether the work involved advice on UK, US, Canadian or other law:

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Current year estimated income from the UK:

Current Year estimated income from abroad:

PLEASE PROVIDE GROSS FEES FIGURES FOR THE LAST 5 COMPLETED YEARS OF ACCOUNTING PERIODS:

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Last completed year from the UK:

Last completed year from abroad:

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Provide Gross Fees figures from 2 years ago from the UK:

Provide Gross Fees figures from 2 years ago from abroad:

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Provide Gross Fees figures from 3 years ago from the UK:

Provide Gross Fees figures from 3 years ago from abroad:

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Provide Gross Fees figures from 4 years ago from the UK:

Provide Gross Fees figures from 4 years ago from abroad:

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Provide Gross Fees figures from 5 years ago from the UK:

Provide Gross Fees figures from 5 years ago from abroad:

Does any one client, group of clients or any referral source generate 20% or greater of your annual fees?

Please provide full details of these clients or referrers, fees earned/percentage generated and the work undertaken:

If your practice is represented in the USA/Canada, do you have; a local office or representative; anyone holding power of attorney on your behalf; a reciprocal referral agreement; bank accounts in the USA/Canada; or do you act as trustee for any trust which has any USA/Canadian operation?

If yes, please provide full details below:

In respect of advice given to US clients is this in accordance with UK law only?

Please provide full details below:

Is your practice providing any legal advice in respect of foreign law, jurisdictions or contracts not subject to English Law?

Please provide full details of any legal advice given in respect of foreign law, jurisdictions or contracts not subject to English Law and what experience your firm has in the different jurisdictions.

Please state percentage totalling 100% of Gross Fees arising from the categories of clients listed below:

Public Quoted Companies (Takeover & Merger & Share Issue work only):

Merchant Banks, Finance Houses, Hire Purchases and Credit Sales and other concerns providing Finance (other than Building Societies):

Insurance Brokers, Insurance Companies, Underwriting Agencies and similar organisations (other than handling of claims under insurance policies):

Property Developers or Property Investment Companies (including their commercial conveyancing):

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Sub-Prime Lenders:

All other clients:

PRACTISING CERTIFICATE AND REGULATORY ISSUES:

In the last 10 years has any Principal or fee-earner in the practice:

ever been refused a practising certificate
ever been granted a conditional practising certificate
been reprimanded, fined or otherwise sanctioned by the Disciplinary Tribunal
practised in a firm subject to an investigation or an intervention by the Law Society or Solicitors Regulation Authority
had an award made against him or her by the Legal Ombudsman, or by the former LCS, CCS or OSS
Not applicable

In the last 10 years has any Principal or fee-earner in the practice:

entered into any regulatory settlement agreement with the SRA
been (or is currently) the subject of an Independent Voluntary Arrangement (IVA) or other arrangement.
acted as an intervening agent or taken over an intervened firm.
had a civil or criminal judgement against him or her.
been investigated by any regulatory body other than the Law Society or Solicitors Regulation Authority (e.g. FSA, Council of Licensed Conveyancers, ILEX)
Not applicable

Has the practice been the subject of a monitoring visit from the Solicitors Regulation Authority in the last 3 years?

Has the firm engaged in discussions or correspondence with the SRA at any time within the last 12 months regarding concerns about the financial stability of the firm?

Please provide full details below:

Has the practice been the subject of any visit or enquiry from the Forensic Investigation Unit in the past 3 years or has notice of any proposed visit or enquiry been given?

Please provide full details below:

Has the firm or any prior practice or any present or former principals, partners, members, directors, consultants or employees thereof been convicted of (or charged with but not yet tried for) any criminal offence involving fraud or dishonesty?

Please provide full details below:

Has the firm or any prior practice or any present or former principals, partners, members, directors, consultants or employees thereof ever failed to meet any insurance premium, run-off premium or excess contribution in full or in part when requested including any instalments due to premium finance companies in respect of such payments?

Please provide full details below:

Has the COLP/HOLP or COFA/HOFA reported any material breaches to the SRA in the last 12 months?

Please provide full details below:

Has your practice, or any prior practice, reported any circumstances, incidents or claims to, Qualifying Insurers or the Assigned Risk Pool in the last 6 years?

Please select when the incidents or claims had been reported?

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Insurance Years 2017 - 2018?

Insurance Years 2018-2019?

Insurance Years 2019 - 2020?

Insurance Years 2020 - 2021?

Insurance Years 2021 - 2022?

Insurance Years 2022 - 2023 and to date?

Have any circumstances, or claims reported by you or any prior practice in the past arisen as a result of the fraud or dishonesty of any Principal/Member/Director or employee of the practice?

If yes, please provide full details below including how each matter was resolved and the procedures/processes in place to avoid re-occurrence.

After making full enquiry of all Principals/Members/Directors and employees in your practice, are you aware of any circumstances, incidents or claims that have not been reported to your current or prior insurers (including any letters of complaint about your service or dispute as to outstanding fees)?

If yes, please provide full details below

After making full enquiry of all Principals/Members/Directors and employees in your practice, are you aware of any circumstances, incidents or claims that have been notified to your current or prior insurers but have not been accepted by insurers as a valid or effective notification?

If yes, please provide full details below

Please identify any claims or circumstances which are attributable to unauthorised access to your practice’s information or computer systems or to your practice’s bank accounts or transactions involving bogus or fraudulent practices purportedly acting for the counterparty in transactional matters.

Have you ever failed to pay either your premium (including run-off premium) and/or any excess?

Have you ever failed to pay or defaulted on a repayment where the premium was financed?

Are you or has any solicitor referred to above been or is currently the subject of an IVA or other arrangement?

Are you or has any solicitor referred to above been convicted of (or charged but not yet tried for) any criminal offence Involving fraud or dishonesty?

If yes to any of the above, please provide details:

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Premium (excluding insurance tax)

Limit of Indemnity:

Renewal date:

AREA OF PRACTICE:

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Please select area of practice in the last completed financial year:

Administering oaths, taking affidavits and Notary Public
Agency Advocacy
Acting as an Arbitrator, Adjudicator and Mediator
Children, Mental Health Tribunal and Welfare
Corporate/Commercial, (excluding work related to public companies)
Conveyancing - Commercial
Conveyancing - Residential
Criminal Law
Debt Collection
Defendant litigious work for Insurers
Lecturing and related activities and expert witness work
Litigation (Commercial)
Litigious work other than included in any other category
Matrimonial / Family
Non-Litigious work other than included in any other category
Offices and Appointments
Parliamentary Agency
Pension Trustee
Personal Injury (Claimant) - Fast Track
Personal Injury (Claimant) - Other

Personal Injury (Defendant)
Probate and Estate Administration
Property Selling / Valuations and Property Management:
Tax Planning/ Mitigation
Employment - Contentious
Employment - Non Contentious
Financial Advice and Services regulated by the Solicitors Regulation Authority
Immigration
Landlord and Tenant - Litigious
Landlord and Tenant - Non Litigious
Town & Country Planning
Trusts
Wills
Corporate/Commercial work, including public companies
EC Competition Law and Human Rights Law
Financial Advice & Services where you opted into regulation by the FCA/FSA
Intellectual Property including Patent, Trademark and Copyright
Marine Litigation
Mergers & Acquisitions including Management
Other, not listed

Please provide the percentage of Gross Fees allocated to each area of practice:

Each accounting period need to equal total 100%

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Administering oaths, taking affidavits and Notary Public:

Agency Advocacy:

Acting as an Arbitrator, Adjudicator and Mediator:

Children, Mental Health Tribunal and Welfare:

Corporate/Commercial, (excluding work related to public companies):

Conveyancing - Commercial:

Conveyancing - Residential:

Criminal Law:

Debt Collection:

Defendant litigious work for Insurers:

Lecturing and related activities and expert witness work:

Litigation (Commercial):

Litigious work other than included in any other category:

Matrimonial / Family:

Non-Litigious work other than included in any other category

Offices and Appointments:

Parliamentary Agency:

Pension Trustee:

Personal Injury (Claimant) - Fast Track:

Personal Injury (Claimant) - Other:

Personal Injury (Defendant):

Probate and Estate Administration:

Property Selling / Valuations and Property Management:

Tax Planning/ Mitigation:

Employment - Contentious:

Employment - Non Contentious:

Financial Advice and Services regulated by the Solicitors Regulation Authority:

Immigration:

Landlord and Tenant - Litigious:

Landlord and Tenant - Non Litigious:

Town & Country Planning:

Trusts:

Wills:

Corporate/Commercial work, including public companies:

EC Competition Law and Human Rights Law:

Financial Advice & Services where you opted into regulation by the FCA/FSA:

Intellectual Property including Patent, Trademark and Copyright:

Marine Litigation:

Mergers & Acquisitions including Management:

Other, not listed

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Please select area of practice 2 years ago:

Administering oaths, taking affidavits and Notary Public
Agency Advocacy
Acting as an Arbitrator, Adjudicator and Mediator
Children, Mental Health Tribunal and Welfare
Corporate/Commercial, (excluding work related to public companies)
Conveyancing - Commercial
Conveyancing - Residential
Criminal Law
Debt Collection
Defendant litigious work for Insurers
Lecturing and related activities and expert witness work
Litigation (Commercial)
Litigious work other than included in any other category
Matrimonial / Family
Non-Litigious work other than included in any other category
Offices and Appointments
Parliamentary Agency
Pension Trustee
Personal Injury (Claimant) - Fast Track
Personal Injury (Claimant) - Other

Personal Injury (Defendant)
Probate and Estate Administration
Property Selling / Valuations and Property Management:
Tax Planning/ Mitigation
Employment - Contentious
Employment - Non Contentious
Financial Advice and Services regulated by the Solicitors Regulation Authority
Immigration
Landlord and Tenant - Litigious
Landlord and Tenant - Non Litigious
Town & Country Planning
Trusts
Wills
Corporate/Commercial work, including public companies
EC Competition Law and Human Rights Law
Financial Advice & Services where you opted into regulation by the FCA/FSA
Intellectual Property including Patent, Trademark and Copyright
Marine Litigation
Mergers & Acquisitions including Management
Other, not listed

Has your practice or any prior practice ever provided management services or investment advice to any entertainment clients or sporting professionals?

Has your practice or any prior practice ever accepted instructions for any class actions or other group litigation?

Has the practice or prior practice within the last 20 years ever sold or provided advice in connection with financial services products?

Has your practice or any prior practice undertaken work in relation to selling or advising on any mortgage endowment policies in 1990 or any subsequent years?

Has your practice or any prior practice ever advised on any Home Income Plans or Equity Release Plans?

Does your practice carry out any work for which no fees are charged?

If yes, please, provide details below:

Has your practice or any prior practice ever accepted referrals from personal injury claims companies and/or their agents?

If yes, how many personal injury cases (from claims companies) have you undertaken in the last 6 years?

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Number of Small Claims:

Number of Fast Track:

Number of Multi Track:

Please advise your current areas of personal injury work by percentage:

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Clinical Negligence

Occupational Disease

All other Personal Injury (RTA, EL/PL etc.)

How many open claimant personal injury cases does your firm currently have?

Please specify your average personal injury settlement size:

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In 2021

In 2022

in 2023 - to date

What percentage of claimant personal injury claims have been funded by unions?

CONVEYANCING

During any of the last 6 years has the practice or any prior practice undertaken any residential or commercial conveyancing work?

Please only complete this section if you have undertaken conveyancing work in the last 6 years

YEAR 2023 - TO DATE

RESIDENTIAL CONVEYANCING:

% of Total Gross Fees

Approx. No. of transactions

Highest Fee for a single conveyance

Average Fee for conveyance transactions

No. of transactions relating to re-mortgage/ 2nd mortgage

No. of referrals from a broker, developer or intermediary

No. of transactions where a purchaser has acquired a property consisting of multiple dwellings

Highest property value

Average property value

Highest loan value

Percentage of transactions involving lenders who are not members of the Council of Mortgage Lenders

COMMERCIAL CONVEYANCING:

% of Total Gross Fees

Approx. No. of transactions

Highest Fee for a single conveyance

Average Fee for conveyance transactions

No. of transactions relating to re-mortgage/ 2nd mortgage

No. of referrals from a broker, developer or intermediary

No. of transactions where a purchaser has acquired a property consisting of multiple dwellings

Highest property value

Average property value

Highest loan value

Percentage of transactions involving lenders who are not members of the Council of Mortgage Lenders

YEAR 2022

Please complete the following:

RESIDENTIAL CONVEYANCING:

% of Total Gross Fees

Approx. No. of transactions

Highest Fee for a single conveyance

Average Fee for conveyance transactions

No. of transactions relating to re-mortgage/ 2nd mortgage

No. of referrals from a broker, developer or intermediary

No. of transactions where a purchaser has acquired a property consisting of multiple dwellings

Highest property value

Average property value

Highest loan value

Percentage of transactions involving lenders who are not members of the Council of Mortgage Lenders

COMMERCIAL CONVEYANCING:

% of Total Gross Fees

Approx. No. of transactions

Highest Fee for a single conveyance

Average Fee for conveyance transactions

No. of transactions relating to re-mortgage/ 2nd mortgage

No. of referrals from a broker, developer or intermediary

No. of transactions where a purchaser has acquired a property consisting of multiple dwellings

Highest property value

Average property value

Highest loan value

Percentage of transactions involving lenders who are not members of the Council of Mortgage Lenders

YEAR 2021

Please complete the following:

RESIDENTIAL CONVEYANCING:

% of Total Gross Fees

Approx. No. of transactions

Highest Fee for a single conveyance

Average Fee for conveyance transactions

No. of transactions relating to re-mortgage/ 2nd mortgage

No. of referrals from a broker, developer or intermediary

No. of transactions where a purchaser has acquired a property consisting of multiple dwellings

Highest property value

Average property value

Highest loan value

Percentage of transactions involving lenders who are not members of the Council of Mortgage Lenders

COMMERCIAL CONVEYANCING:

% of Total Gross Fees

Approx. No. of transactions

Highest Fee for a single conveyance

Average Fee for conveyance transactions

No. of transactions relating to re-mortgage/ 2nd mortgage

No. of referrals from a broker, developer or intermediary

No. of transactions where a purchaser has acquired a property consisting of multiple dwellings

Highest property value

Average property value

Highest loan value

Percentage of transactions involving lenders who are not members of the Council of Mortgage Lenders

YEAR 2020

Please complete the following:

RESIDENTIAL CONVEYANCING:

% of Total Gross Fees

Approx. No. of transactions

Highest Fee for a single conveyance

Average Fee for conveyance transactions

No. of transactions relating to re-mortgage/ 2nd mortgage

No. of referrals from a broker, developer or intermediary

No. of transactions where a purchaser has acquired a property consisting of multiple dwellings

Highest property value

Average property value

Highest loan value

Percentage of transactions involving lenders who are not members of the Council of Mortgage Lenders

COMMERCIAL CONVEYANCING:

% of Total Gross Fees

Approx. No. of transactions

Highest Fee for a single conveyance

Average Fee for conveyance transactions

No. of transactions relating to re-mortgage/ 2nd mortgage

No. of referrals from a broker, developer or intermediary

No. of transactions where a purchaser has acquired a property consisting of multiple dwellings

Highest property value

Average property value

Highest loan value

Percentage of transactions involving lenders who are not members of the Council of Mortgage Lenders

YEAR 2019

Please complete the following:

RESIDENTIAL CONVEYANCING:

% of Total Gross Fees

Approx. No. of transactions

Highest Fee for a single conveyance

Average Fee for conveyance transactions

No. of transactions relating to re-mortgage/ 2nd mortgage

No. of referrals from a broker, developer or intermediary

No. of transactions where a purchaser has acquired a property consisting of multiple dwellings

Highest property value

Average property value

Highest loan value

Percentage of transactions involving lenders who are not members of the Council of Mortgage Lenders

COMMERCIAL CONVEYANCING:

% of Total Gross Fees

Approx. No. of transactions

Highest Fee for a single conveyance

Average Fee for conveyance transactions

No. of transactions relating to re-mortgage/ 2nd mortgage

No. of referrals from a broker, developer or intermediary

No. of transactions where a purchaser has acquired a property consisting of multiple dwellings

Highest property value

Average property value

Highest loan value

Percentage of transactions involving lenders who are not members of the Council of Mortgage Lenders

YEAR 2018

Please complete the following:

RESIDENTIAL CONVEYANCING:

% of Total Gross Fees

Approx. No. of transactions

Highest Fee for a single conveyance

Average Fee for conveyance transactions

No. of transactions relating to re-mortgage/ 2nd mortgage

No. of referrals from a broker, developer or intermediary

No. of transactions where a purchaser has acquired a property consisting of multiple dwellings

Highest property value

Average property value

Highest loan value

Percentage of transactions involving lenders who are not members of the Council of Mortgage Lenders

COMMERCIAL CONVEYANCING:

% of Total Gross Fees

Approx. No. of transactions

Highest Fee for a single conveyance

Average Fee for conveyance transactions

No. of transactions relating to re-mortgage/ 2nd mortgage

No. of referrals from a broker, developer or intermediary

No. of transactions where a purchaser has acquired a property consisting of multiple dwellings

Highest property value

Average property value

Highest loan value

Percentage of transactions involving lenders who are not members of the Council of Mortgage Lenders

In the last 6 years has your practice or any prior practice ever undertaken any Right to Buy transactions?

RIGHT TO BUY

Total Number of Right to Buy Transactions?

2023 - to date

2022

2021

2020

2019

2018

Number from referrals e.g. Company/broker or agent.

2023 - to date

2022

2021

2020

2019

2018

Number of Direct Approaches

2023 - to date

2022

2021

2020

2019

2018

Does the practice intend to undertake any Right to Buy/Right to Acquire transactions in the next 12 months?

In the last six years has the practice or any prior practice undertaken any back to back transactions?

Has the practice or any prior practice ever acted on any transaction involving overseas properties or overseas developments or on any transaction involving UK properties or UK developments for overseas buyers?

Has the practice or any prior practice ever acted on any property transaction where a purchaser has paid a deposit greater than 25% of the full purchase price?

Do you warn of the potential for the loss of deposits if developers enter liquidation and is this evidenced in writing?

Has the practice or any prior practice ever acted in connection with any investment scheme, for example, but not limited to, those involving Unregulated Collective Investment Schemes/Collective Investment Schemes, student pods, care homes, hotel rooms, fine wine, cryptocurrency, self-storage units, car parking spaces, carbon credits, land banking or natural resources?

Please confirm if you have been involved in buyer funded/ investor funded developments?

Has the practice or any prior practice ever undertaken legal work on any Home Income Plans or Equity Release Plans?

Are all clients met in person and appropriate checks performed to ensure the identity of your client?

Is training provided on identifying mortgage fraud to Partners/Directors/Members/Employees who undertake conveyancing work?

If selected "yes" to any of the above please provide full details below

Are only Partners/Directors/Members able to sign/issue certificates of title?

If selected "no", please provide full details below

In the last five years have you been suspended or removed from any lender panel?

If yes, please provide full details below

Has the practice or any prior practice acted on any leasehold transaction where the lease has included an escalating ground rent?

During the last six years how many requests have you received for conveyancing files from lenders, purchasers, or their legal representatives?

Please provide full details and state whether all files which have been the subject of file requests have been reviewed

Has the practice or any prior practice acted on any transaction involving leasehold houses constructed in the last 25 years?

If selected "yes" please advise of the controls in place to ensure all leasehold properties with escalating ground rents are reported to lenders or buyers below.

Are you a member of the Conveyancing Quality Scheme?

Do you work with InfoTrack’s eCOS onboarding platform?

If selected "no", please provide full details on the system/process in place below. Please include: Procedure for checking the identity of the practice’s clients / Procedure monitoring clients on an ongoing basis / Procedure for checking the source of funds and client bank accounts to comply with the CPMS Anti Money Laundering Policy.

Has the practice or any prior practice acted on any mortgage miscalculation claims?

Have you/the firm ever been involved with multiple buyers of property in the same development or in the same building?

Have you/the firm ever been involved with a single buyer purchasing or seller of multiple properties?

Have you/the firm ever been involved with new build or off plan transactions?

Please state the highest and average value of off plan deposits and in respect the highest deposit.

What percentage of the total purchase price does this represent?

Are these held in trust?

Are they buyer/investor funded developments?

Do you evidence and warn of potential loss of deposits if developers enter liquidation?

Is this evidenced in writing?

WRONGFUL FUNDS TRANSFER AND CYBER

Do you have procedures in place which mandate that:

Personnel must never disclose to anyone their security details by any means regardless of the apparent authority of the person requesting the details?

The exchange of bank details for payments to or from the firm must be made at the outset of a transaction, preferably when meeting the client?

The payments from client account(s) must be set up by one person and independently verified/authorised by another before funds are transferred?

The Insured or their outsourcer back up their data at least once a week and store data in an offsite location?

The Insured have antivirus and firewalls in place and are these regularly updated (at least quarterly)?

You have a written privacy policy that addresses loss of clients’ or other third parties private / confidential information, and is it reviewed and updated where necessary at least annually?

Within the last 5 years, has the insured suffered any systems intrusions, tampering, virus or malicious code attack, loss of data, loss of portable media, hacking incident, extortion attempts, data theft or similar, that resulting in a claim that would be covered by this insurance?

Do you employ a VPN solution for remote access to your network?

Employ Two Factor Authentication for access to critical systems?

Does the firm have a current Cyber Insurance policy?

Does the applicant provide training, including specific training around how to transfer money securely, for employees who transact funds of £5,000 or more externally?

Do you transfer money in excess of £5,000 in a single transaction electronically?

Prior to transferring money in excess of £5,000 electronically, do you verify the payee details are legitimate including their bank account number by one of the means described below?

a. You use the same payee details previously used and proven to be legitimate for payment to that payee, or

b. When the payee details have been changed, or you have not previously proven the payee details to be legitimate, you use a method of verification that DOES NOT rely on confirming the correct payee details by: Email, or other electronic forms of communication used to request payment, or Telephone via a phone number obtained from an email or an invoice or account statement received electronically (You can telephone the business using a telephone number from another source that you know to be authentic).

Please list your top 3 service providers by contract value. The list should include vendors that provide contracted Business Process Services and Information Technology Services

Please list your cloud service providers:

LOCKDOWN AND REMOTE WORKING

Do you have a business continuity plan? *

If yes then has it been successfully implemented under Government guidelines since the 2020 Pandemic Lockdown of March 23rd 2020?

If no, please provide full details below:

Do you mandate Information Security and System Security training on the following topics on a recurring basis (at least annually) for all employees? *

malware and ransomware threats,
safe web browsing,
phishing and email practices,
cyber crime and social engineering

Select all applicable

How has COVID-19 impacted your capital and financial resources, including your overall liquidity position and outlook?

Has your cost of or access to capital and funding sources, such as revolving credit facilities or other sources, changed or is it reasonably likely to change?

Have your Income sources or uses of cash otherwise been materially impacted?

If yes please detail below

Is there a material uncertainty about your ongoing ability to meet the covenants of your credit agreements?

Has the firm the ability for all its employees to work remotely, including secure access to all relevant systems and files.

Has the firm the ability to perform standard risk management practice including but not limited to peer reviews, supervision, audit and critical date management.

Has this risk management been adhered to including any required new training? Supervision & Oversight protocols?

Can the firm maintain a satisfactory level of Know Your Client procedures and confirm all usual fraud prevention measures are adhered to, especially in the absence of face-to-face meetings when not possible?

Does the firm have enough resource to cover significant staff absence?

If the firm’s caseload decreases, will it be planning on branching out into any other areas of practice?

If so, what areas? And what skill set/experience is available. Please provide full details in the box below:

DECLARATION: *

We declare that to the best of our knowledge or belief that the the information provided in this form are true and complete.

GDPR Agreement *

I consent to having the information securely submitted to Prestige Insurance Brokers (UK) Limited so they can collect my details to send me information and/or an insurance quotation from independent insurers selected at their discretion.

Rest assured, your privacy is our top priority. We adhere to strict security measures to keep your information safe and confidential.

You can trust us to handle your details with the utmost care.

PROFESSIONAL INDEMNITY RISK QUESTIONNAIRE FOR SOLICITORS

PROFESSIONAL INDEMNITY RISK QUESTIONNAIRE

SOLICITORS DETAILS:

PLEASE STATE TOTAL NUMBERS:

PLEASE PROVIDE GROSS FEES FIGURES FOR THE LAST 5 COMPLETED YEARS OF ACCOUNTING PERIODS:

Please state percentage totalling 100% of Gross Fees arising from the categories of clients listed below:

PRACTISING CERTIFICATE AND REGULATORY ISSUES:

Please select when the incidents or claims had been reported?

AREA OF PRACTICE:

Please provide the percentage of Gross Fees allocated to each area of practice:

Please advise your current areas of personal injury work by percentage:

How many open claimant personal injury cases does your firm currently have?

CONVEYANCING

Please only complete this section if you have undertaken conveyancing work in the last 6 years

YEAR 2023 - TO DATE

RESIDENTIAL CONVEYANCING:

COMMERCIAL CONVEYANCING:

YEAR 2022

RESIDENTIAL CONVEYANCING:

COMMERCIAL CONVEYANCING:

YEAR 2021

RESIDENTIAL CONVEYANCING:

COMMERCIAL CONVEYANCING:

YEAR 2020

RESIDENTIAL CONVEYANCING:

COMMERCIAL CONVEYANCING:

YEAR 2019

RESIDENTIAL CONVEYANCING:

COMMERCIAL CONVEYANCING:

YEAR 2018

RESIDENTIAL CONVEYANCING:

COMMERCIAL CONVEYANCING:

RIGHT TO BUY

Total Number of Right to Buy Transactions?

Number from referrals e.g. Company/broker or agent.

Number of Direct Approaches

WRONGFUL FUNDS TRANSFER AND CYBER

LOCKDOWN AND REMOTE WORKING

PROFESSIONAL INDEMNITY
RISK QUESTIONNAIRE
FOR SOLICITORS